E3 Federal Solutions

  • Admin 2 (Secret Clearance) DODF9

    Job Locations 7 days ago(10/9/2018 12:08 PM)
    Job ID
    Posted Date
    Administrative Support
    Job Location
  • Division

    Defense - E3’s Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation’s security, E3 employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more.

    Position Overview

    We are seeking Administrative Specialists to support the Office of the Secretary of Defense in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team. Duties include:




    • Maintain the calendars of office personnel, coordinate the daily activities, and travel schedules to resolve conflicting priorities and requirements and ensure support for attendance at high profile meetings.
    • Prepare formal, official correspondence based on drafts from senior level persons in the office. The memos and other documents shall comply with the USO (A&S) correspondence guide and other standards established for the office and shall be appropriate for senior level Government officials. The candidate shall assist in preparing required reports and presentations.
    • Answer the telephone and refer the calls to the appropriate individuals within the office. The administrative staff will serve as the interface with the public whenever there are inquiries concerning the office, including the greeting and escorting of high-level officials.
    • Depending on the position assigned the candidate shall be responsible for coordination of office administrative functions including office security administration, office space management, processing security clearance and visit requests for OUSD(A&S) personnel and visitors, scheduling office events and ordering supplies.
    • All candidates should have experience in administrative support and working knowledge of DoD security procedures. As required, the candidate should be proficient with the Defense Travel System (DTS) and responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
    • As required, the candidate shall process incoming mail, including e-mail and facsimile, route correspondence to the appropriate individual(s) in the office for response and tracking actions.
    • Maintain accountability of files and correspondence in the office, both in electronic and in paper form IAW WHS Administrative Instruction (IA) 15 and A&S Administration workflow and process Standing Operating Procedure (SOP). The files should be archived appropriately and accessible whenever the need arises to find historical documents.

    Required Qualifications


    • Bachelor's Degree from an accredited college or university or 4 years of general experience in lieu of degree
    • 4 years of general experience, with a minimum of 2 years of experience performing research and analysis required
    • Superior oral and written skills

    Preferred Qualifications

    • Military experience
    • Experience with OUSD (Office of the Under Secretary of Defense), Acquisitions and Sustainment (A&S) 
    • Ability to conduct quantitative and qualitative data collection and analysis of large volumes of sensitive personnel data. Familiarity with Department of Defense organizations and missions
    • Familiarity with Department of Defense organizations and missions

    E3 Sell (Select the Only Available Option)

    E3 Federal Solutions (E3) is an award winning Veteran Owned business specializing in helping Federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the Federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we become recognized leaders in the management consulting community as trusted partners to Federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.

    EEO Statement (Select the Only Available Option)

    As an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.


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