E3 Federal Solutions

  • Workflow Administrator (Secret Clearance) DODP10

    Job Locations 2 months ago(10/2/2018 8:08 AM)
    Job ID
    Posted Date
    Administrative Support
    Job Location
  • Division

    Defense - E3’s Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation’s security, E3 employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more.

    Position Overview

    E3 is seeking a Workflow Administrator to work in Arlington, VA. This position supports a program within the Office of the Under Secretary of Defense (OUSD) Research and Engineering (R&E). Duties Include:


    • Maintain/manage the Correspondence and Task Management System (CATMS) as required. Maintenance/management of CATMS to include: initiate, format, and assign tasks; upload and maintain documents; retrieve and access documents; track and coordinate actions, including documentation of package arrival and departure, and hand carrying packages as required; finalize and closeout actions as appropriate. 
    • Ensure that senior leader decisions are clearly communicated in items of correspondence prepared for signature; determine the acceptability of documents based on composition, coordination, and logical analysis; monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities; possess the ability to work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress. 
    • Review reports or associated correspondence packages for completeness, structure, content, and format; analyze information from a variety of acquisition and program sources; author, review, and edit documents and preparing reports; participate in program performance assessments of Major Defense Acquisitions Programs; determine the acceptability of documents based on composition, coordination, and analysis. 
    • Monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities; route correspondence in accordance with approved distribution codes or other designated routing lists; process incoming and outgoing correspondence, recommend format and content changes; maintain all correspondence control systems to reflect current task status at all times; prepare internal office correspondence.
    • Develop and maintain policies and standards to ensure records management programs comply with all applicable federal laws and agency regulations; develop and support efforts to help OUSD (R&E) move to an electronic records management environment. Support OUSD (R&E) Records Officers and other records management stakeholders with operational and programmatic activities.

    Required Qualifications

    • A minimum of two (2) years of recent and relevant experience. 
    • A Bachelor’s degree from an accredited college or university is required.  At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements. 
    • Secret Clearance 

    Preferred Qualifications

    • Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred. 
    • National Archives and Records Administration (NARA) background is preferred 

    E3 Sell (Select the Only Available Option)

    E3 Federal Solutions (E3) specializes in helping Federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the Federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we become recognized leaders in the management consulting community as trusted partners to Federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.

    EEO Statement (Select the Only Available Option)

    As an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.


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