E3 Federal Solutions

  • Executive Assistant (TS/SCI Clearance) DODF8

    Job Locations 1 month ago(1 month ago)
    Job ID
    2018-4388
    Posted Date
    Administrative Support
    Job Location
    US-VA-Arlington
  • Division

    Defense - E3’s Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation’s security, E3 employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more.

    Position Overview

    We are seeking Executive administrative specialists to support the Office of the Secretary of Defense in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team.

    Responsibilities

    • Provide Office Management services to leadership
    • Direct activities of staff
    • Provide training of current and emerging tools and methods
    • Provide oversight of staff schedule
    • Plan for continued operations
    • Provide travel support using the DoD DTS system.
    • Coordinate travel requirements to include local, CONUS and international destinations.
    • Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner.
    • Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points.
    • Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables).
    • Support any office security requirements including document management.
    • Manage resources to include equipment required in the office.
    • Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
    • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification.  

    Required Qualifications

    • At least 4 years of direct administrative support experience at Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
    • At least two years of experience with the office of the Secretary of Defense, or equivalent office
    • At least two years of Office management experience
    • Strong oral and written communication skills
    • Ability to use DoD travel, correspondence, workflow and other administrative tools
    • Proficient in the Microsoft Office suite
    • DOD TS with ability to obtain SCI Clearance

     

    Preferred Qualifications

    • College degree highly desired
    • An active DoD badge

    E3 Sell (Select the Only Available Option)

    E3 Federal Solutions (E3) is an award winning Veteran Owned business specializing in helping Federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the Federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we become recognized leaders in the management consulting community as trusted partners to Federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.

    EEO Statement (Select the Only Available Option)

    As an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

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