Defense - E3’s Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation’s security, E3 employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more.
E3 is seeking a Senior Executive Assistant – Workflow Manager to support a program within the Office of the Secretary of Defense (OSD). The selected candidate will:
Maintain/manage the Correspondence and Task Management System (CATMS) as required. Maintenance/management of CATMS to include: initiate, format, and assign tasks; upload and maintain documents; retrieve and access documents; track and coordinate actions, including documentation of package arrival and departure, and hand carrying packages as required; finalize and closeout actions as appropriate.
Compose drafts of short notes, internal memos, and formal official correspondence following the standard established for the office and shall be appropriate for senior level government officials; ensure leadership decisions are clearly communicated in items of correspondence prepared for signature.
Review reports or associated correspondence packages for completeness, structure, content, and format; analyze information from a variety of acquisition and program sources; author, review, and edit documents and preparing reports; participate in program performance assessments of Major Defense Acquisitions Programs; determine the acceptability of documents based on composition, coordination, and analysis.
Monitor workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities.
Route correspondence in accordance with approved distribution codes or other designated routing lists; process incoming and outgoing correspondence, recommend format and content changes; maintain all correspondence control systems to reflect current task status at all times; prepare internal office correspondence.
A minimum of ten (10) years of recent and relevant experience.
A Bachelor’s degree from an accredited college or university is required. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
DOD Top Secret Clearance
Must possess the ability to work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress.
Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred.
Active TS or TS/SCI preferred.
E3 Sell (Select the Only Available Option)
E3 Federal Solutions (E3) is an award winning Veteran Owned business specializing in helping Federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the Federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we become recognized leaders in the management consulting community as trusted partners to Federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.
EEO Statement (Select the Only Available Option)
As an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.