Defense - E3’s Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation’s security, E3 employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more.
E3 is seeking a Senior Executive Assistant - Travel Coordinator to support a program within the Office of the Secretary of Defense (OSD). The selected candidate will:
Perform administrative and logistic tasks in support of U.S. and international travel by customer staff including all travel and logistical arrangements.
Responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
In accordance with Defense Travel System (DTS) and customer guidelines, create and amend (as appropriate) authorizations (orders), and vouchers (local and non-local) in DTS;
Prepare trip books for delivery no later than 24 hours prior to departure. Trip Books should include, agenda, orders, transportation and accommodation reservation information, meeting/logistics POCs, meeting materials, and other supporting information (as required).
For international travel, prepare country clearances; establish host country points of contact to include embassy financial administrators and overall logistical support; coordinate with the US Embassy (as appropriate) and organize all meeting, in-country logistics, flight, hotel, and rental car reservations; prepare travel vouchers/travel claim submittals; coordinate of all IT/communication equipment; draft reports and ‘thank you’ correspondence; as required, identify the official protocols/procedures for the destination country; acquire the appropriate official gifts; prepare read-ahead materials, meeting documentation.
A minimum of ten (10) years of recent and relevant experience.
A Bachelor’s degree from an accredited college or university is required.
SECRET with the ability to obtain and maintain TOP SECRET.
Proficient with the Defense Travel System (DTS) and MilAir procedures
Experience and skills in providing Executive Level Administrative Assistant support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers.
Active TS/SCI clearnce.
E3 Sell (Select the Only Available Option)
E3 Federal Solutions (E3) is an award winning Veteran Owned business specializing in helping Federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the Federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we become recognized leaders in the management consulting community as trusted partners to Federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.
EEO Statement (Select the Only Available Option)
As an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.