E3 Federal Solutions

  • Administrative Assistant HLOF6

    Job Locations 1 week ago(6/12/2018 12:29 PM)
    Job ID
    2018-4223
    Posted Date
    Administrative Support
    Job Location
    US-DC-Washington
  • Division

    HLO - E3’s Homeland Operations (HLO) Division employees bring domain knowledge, specialized insight, and operational expertise to support Department of Homeland Security (DHS) customers. Our team provides rapid, innovative, and specialized solutions that enable our DHS clients to succeed at meeting dynamic mission objectives. Our careers include mission operations, data analytics, operational assessments, requirements management, financial/budget management, strategic communications and planning, stakeholder engagement and facilitation services, acquisition support, systems engineering and technical assistance (SETA), and business process reengineering.

    Position Overview

    Seeking an Administrative Assistant with experience working with senior government officials in a fast-paced environment focused on enhancing national security.

    Responsibilities

    Answer telephones, record messages, forward calls, and respond appropriately to inquiries. Assist staff with follow-up phone calls on outstanding actions.

    • Schedule, coordinate, and provide support for meetings, program reviews, events, interviews, appointments, and other similar activities.
    • Use a variety of software programs including word processing, excel, database, graphics, spreadsheet, PowerPoint, and project management applications, as well as other custom applications (such as Microsoft SharePoint Site and an Oracle based financial database) to perform agency-specific administrative tasks.
    • Perform responsibilities as alternate travel preparer using Concur.com (or designated DHS system). Administer and prepare travel requests, authorizations, and invoices, coordinate passport/visa requests, research transportation schedules, lodging arrangements, and meeting locations, confirm reservations, and maintain detailed files for travelers. Collect, maintain, and provide data upon request regarding obligation and liquidation of travel expenses.
    • Serve as liaison with Facilities Division regarding any facilities-related needs of Directorate including space, furniture, property, and safety. Serve as representative on Occupant Emergency Planning team.

    Required Qualifications

    • Minimum three (3) years experience
    • Min Education: High School Diploma
    • Secret Clearance
    • Proficiency in all applications of Microsoft Office 
    • Excellent oral and written communication skills
    • Excellent customer service skills

    Preferred Qualifications

    • Experience assisting government staff with travel arrangements using Concur or similar system
    • Experience with records management
    • Experience with calendar management
    • Experience gathering and analyze data in the preparation of ad hoc and recurring reports

    E3 Sell (Select the Only Available Option)

    E3 Federal Solutions (E3) is an award winning Veteran Owned business specializing in helping Federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the Federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we become recognized leaders in the management consulting community as trusted partners to Federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.

    EEO Statement (Select the Only Available Option)

    As an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

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