E3 Federal Solutions

Executive Administrative Assistant (TS Clearance) DODF8

US-VA-Arlington
1 month ago
Job ID
2017-3694
# of Openings
4
Category
Administrative Support

Overview

E3 Federal Solutions (E3) is an award winning Veteran Owned Business specializing in providing acquisition management, financial management, and program management support to the federal government. E3's strong understanding of federal acquisition, contract, financial management and program management organization (PMO) lifecycles paves the way for mature organizational processes, experienced resources, responsive management and proven management methodologies to meet and exceed client goals. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we continue to strive in becoming a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.

Responsibilities

We are seeking Executive administrative specialists to support the Office of the Secretary of Defense in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team. Duties include:

  • Provide Office Management services to leadership
  • Direct activities of staff
  • Provide training of current and emerging tools and methods
  • Provide oversight of staff schedule
  • Plan for continued operations
  • Provide travel support using the DoD DTS system.
  • Coordinate travel requirements to include local, CONUS and international destinations.
  • Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner.
  • Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points.
  • Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables).
  • Support any office security requirements including document management.
  • Manage resources to include equipment required in the office.
  • Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
  • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification.  

Qualifications

  • At least 4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials.
  • At least two years of experience with the office of the Secretary of Defense, or equivalent office.
  • At least two years of Office management experience
  • Strong oral and written communication skills.
  • Ability to use DoD travel, correspondence, workflow and other administrative tools.
  • Proficient in the Microsoft Office suite.
  • DOD Top Secret clearance with ability to obtain clearances at the highest level.

 

Preferred

  • College degree highly desired.
  • An active DoD badge.  

E3 is an Equal Employment Opportunity / Affirmative Action employer, E3 Federal Solutions, LLC (E3) is dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. E3 hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

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