E3 Federal Solutions

Executive Administrative Specialist I (Secret Clearance) DODP12

11 months ago
Job ID
# of Openings
Administrative Support


E3 Federal Solutions (E3) is an award winning Veteran Owned Business specializing in providing acquisition management, financial management, and program management support to the federal government. E3's strong understanding of federal acquisition, contract, financial management and program management organization (PMO) lifecycles paves the way for mature organizational processes, experienced resources, responsive management and proven management methodologies to meet and exceed client goals. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we continue to strive in becoming a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation. 


We are seeking Executive administrative specialists to support the Office of the Secretary of Defense in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team. Duties include:


  • Provide Office Management services to leadership
  • Direct activities of staff
  • Provide training of current and emerging tools and methods
  • Provide oversight of staff schedule
  • Plan for continued operations
  • Provide travel support using the DoD DTS system
  • Coordinate travel requirements to include local, CONUS and international destinations
  • Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner
  • Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points
  • Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables)
  • Support any office security requirements including document management
  • Manage resources to include equipment required in the office
  • Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
  • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification



  • Strong oral and written communication skills
  • Ability to use DoD travel, correspondence, workflow and other administrative tools
  • Proficient in the Microsoft Office suite
  • DoD Secret clearance with ability to obtain clearances at the highest level



  • 0-4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
  • College degree highly desired
  • An active DOD badge


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