E3 Federal Solutions

Executive Assistant HLSP6

US-CONUS
1 year ago
Job ID
2016-2486
# of Openings
1
Category
Administrative Support

Overview

E3 Federal Solutions (E3) is an award winning Veteran Owned Business specializing in providing acquisition management, financial management, and program management support to the federal government. E3's strong understanding of federal acquisition, contract, financial management and program management organization (PMO) lifecycles paves the way for mature organizational processes, experienced resources, responsive management and proven management methodologies to meet and exceed client goals. Excellence, Integrity, Accountability, Community and Humility are the core values of E3 as we continue to strive in becoming a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.

Responsibilities

We are interviewing for an Executive Assistant to provide support to a high level Director within the Customs and Border Protection (CBP).

Duties include but are not limited to:

  • Provides high level executive support by managing calendars and day to day routine
  • Heavy scheduling, maintains schedule to accommodate unexpected meetings, visitors and any last minute changes to daily schedule
  • Performs a number of administrative duties for the Office of Acquisition Operations to include scheduling, controls, deliverables, time and attendance, reservations, calendar maintenance, and mail.
  • Facilitates and coordinates with Management Team for all Management meetings and prepares presentations/meeting materials
  • Manages various projects as assigned by Directors
  • Coordinates weekly reports, edits and compiles for Director
  • Maintains/updates divisions telework/AWS schedule
  • Reserves Meeting Space, conference rooms/conference bridge lines for various meetings
  • Sets up interviews and checks references
  • Coordinates logistics for town hall meetings
  • Maintains schedules for weekly meetings for all divisions
  • Maintains conference line calendars and schedules all calls
  • Maintains updated Continuity of Operations Plan
  • Processes ingoing and outgoing mail
  • Follows up and tracks all contract deliverables and compiles needed responses into spreadsheets
  • Other duties as assigned

     

Qualifications

  • 5 plus years of experience; preferably supporting teams and performing administrative duties
  • Ability to work well with teammates in a quick-paced environment.       
  • Good analytical ability  
  • Excellent communication skills, both orally and written.     
  • Excellent customer service skills    
  • Experience and working knowledge of Microsoft Office products   

Preferred: 

  • Bachelor’s degree 
  • Ability to obtain and maintain a CBP public trust clearance
  • Current active CBP clearance 

Locations:

 

Texas, New Mexico, Arizona, California

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